Where to Store Your Advance Directive in Tennessee

You executed your Tennessee advance directive perfectly — correct witnesses, proper signatures, notarized for extra protection. Then your spouse has a medical emergency and nobody can readily present the document to the hospital.

This happens constantly. A properly stored advance directive is the difference between your wishes being honored and your family scrambling through drawers while doctors make decisions without your input.

The Worst Place: A Safe Deposit Box

A bank safe deposit box is a poor primary storage location for an advance directive. Access may be limited by the bank's hours, key, and identification requirements, so it may not be available during a medical emergency.

If your advance directive is currently in a safe deposit box, move it today.

The 6 Places Your Advance Directive Should Be

An advance directive needs to be accessible within minutes, not hours. Distribute copies to these six locations:

1. Your Healthcare Agent

The person you named as your healthcare agent under T.C.A. § 68-11-1803 needs a complete copy. They are the one who will present it to hospital staff. Give them the signed original or a complete copy, and ask the receiving facility how it wants the directive filed.

2. Your Primary Care Physician's Office

Call your doctor's office and ask them to scan your advance directive into your medical record. Confirm how the office will make it available to the treating team during an emergency.

3. Your Hospital's Patient Portal

Major Tennessee health systems let you upload advance directive documents directly:

• Vanderbilt Health — My Health at Vanderbilt portal
• UT Medical Center — MyChart portal
• Baptist Memorial — MyChart portal
• Ascension Saint Thomas — Patient portal

Upload a scanned PDF if the portal supports document uploads. Confirm how staff can access it through that health system during an emergency.

4. Tennessee Department of Safety Emergency Contact Portal

Tennessee offers a state-level registration through the Department of Safety and Homeland Security's Driver Services emergency-contact portal. You can register your advance directive and emergency contact information there; confirm what information the portal makes available to responders.

5. Your Home — Visible Location

If you have a POST form or out-of-hospital DNR order, display it where EMTs can readily find it — for example, on the refrigerator door. The POST/DNR, not the standard advance directive, is the document intended for emergency responders.

For the advance directive itself, keep a copy in a clearly labeled folder in a common area — not a bedroom closet or filing cabinet. A labeled envelope marked "ADVANCE DIRECTIVE" on a kitchen counter or home office desk works.

6. Close Family Members

Give copies to adult children, siblings, or other family members who might be present during a medical crisis. Even if they are not your named healthcare agent, having a copy means someone at the hospital can produce the document while your agent is being contacted.

What About Digital Storage?

A scanned PDF on your phone, in cloud storage, or emailed to family members is a smart backup — but not a replacement for physical copies with your healthcare agent and physician. Hospital admissions staff may not accept a document displayed on a phone screen during a high-pressure situation.

The best approach: scan your signed directive, save it as a PDF, and email it to your healthcare agent, your backup agent, and two or three close family members. Then ensure the physical copies are distributed as described above.

Keep a Distribution Tracker

After you distribute copies, you need to remember who has them. If you ever revoke or update your advance directive, every copy holder needs the replacement or revocation notice. Hospitals cannot honor a new version they have never received.

The Tennessee Advance Directive Kit includes a distribution tracker worksheet so you can record exactly who received a copy, when, and how to reach them for updates. It also includes the witness verification protocol and treatment preference worksheets to make sure the directive itself is executed correctly before you distribute it.

The Key Principle

Redundancy saves lives. No single storage location is reliable enough on its own. A directive in six places means that even if your healthcare agent is unreachable, your doctor's office is closed, and the hospital cannot access the patient portal, someone nearby still has a copy. Store it everywhere that matters.

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